Sent Email

The Sent Email trigger starts a workflow for messages sent by the connected Gmail account. Use it to log outbound conversations, synchronize a CRM, or continue a process after a person sends mail.

Configuration

Field	Type	Required	Description
Google Account	Google account	Yes	Gmail account whose sent mail is watched.
Subject Filter	String	No	Required subject text. Matching is case-sensitive.
Trigger on automated emails?	Boolean	No	Include messages sent by WorkflowDog. Defaults to `false`.

Enabling Trigger on automated emails? can create an infinite loop when the resulting workflow sends another Gmail message that matches this trigger. Add a reliable filter or guard before enabling it.

Trigger data

Output	Type	Description
Message ID	String	Gmail ID of the sent message.
Thread ID	String	Gmail conversation ID.
Sender Name	String	Parsed sender display name, when present.
Sender Address	String	Parsed sender email address.
Subject	String	Message subject.
Plain Text	String	Plain-text MIME content, when present.
HTML	String	HTML MIME content, when present.
Is Reply?	Boolean	Whether the message has an `In-Reply-To` header.
Attachments	List of files	Files downloaded from the sent message.
Headers	Object of strings	Lowercase header names mapped to their values.

Example: log outbound customer mail

Gmail: Sent Email
  Trigger on automated emails? = off
  → Find customer by Sender/recipient context
  → Add activity to CRM

Troubleshooting

An automated message was ignored

That is the default safeguard. Enable Trigger on automated emails? only after ensuring the workflow cannot trigger itself repeatedly.

The subject filter did not match

Matching is case-sensitive and looks for the filter as a substring of the subject. Remove surrounding whitespace and copy the exact capitalization.

Google Form ResponseStart a workflow when a response is submitted to a Google Form.

Overview

Core

HTTP

Google Workspace

Microsoft

TidyCal

Configuration

Trigger data

Example: log outbound customer mail

Troubleshooting

​Configuration

​Trigger data

​Example: log outbound customer mail

​Troubleshooting

Configuration

Trigger data

Example: log outbound customer mail

Troubleshooting